Special meeting with Dean Gloria McLure Fraser on November 30th 2011 at St. John’s Hall
There were 40 in attendance and are as follows: Annie Budge, Kelvin Hussey, Dean Gloria, Rev. Warren, Michael and Adrianne Gorey, Selma Doucet, Barb Anderson, Clara Hardy Scott, Marilyn McKay, Donna Lynn MacLean, Lynn and Chris Gorey, Stella Hardy, Ewart Hardy, Dean and Mary Lefriend, Steve Coutts, Wilfred Lillington, Bunny McIssac, Heather McIssac, Dale Hussey, Jonathon Smith, Laura Rose, Winnie Seymour, Stewart Best, Keith Hussey, Lois Hardy, Darlene Williams, Helen Budge, Bernice Ingraham, Valerie and Sheldon MacKinnon, Jackie Organ, Kathy MacKinnon, Linda Symes, Katelynn March, Eleanor March, Rhadie Murphy, David Donovan.
Dean Gloria opened the meeting with a reading from Matthew.
Dean Gloria then asked those present why we were there.
Steve gave an explanation that finances are very low and expenses are up. Some valuable financial givers are no longer with St. Andrew’s and are not being replaced with new Church goers. The Lord’s Acre which is a voluntary $10 per week from each Anglican fisher is also down. The attendance at St. Andrew’s is from 20 to 30 which only represents a very small portion of the 120 family possibilities.
Linda Symes felt that there were not enough vestry members from St. Andrew’s as well.
Kelvin spoke that we follow the Canon 35 and it has been 38/62 sharing until our last meeting and on November 22nd a motion was put forward and agreed upon that the sharables be 50/50 with the understanding that they would once again be reviewed when the parochial returns were completed in the spring. St. John’s finances have not increase in fact are down a bit since this time last year so the feeling is that because we are paying an extra 12% we will be in the same financial situation that St. Andrew’s is by March or April. In order for the Parish to survive we need a solution.
There was some discussing about our Church cemetery funds being placed in the Consolidated Trust of the Diocese because both Churches have substantial amounts. Money in small amounts of not more then $2000 could be easily accessed within a few days when needed.
Dean Gloria then asked if St. Andrew’s had money.
Steve said there are 4 endowments: Lizzie Hawkins, Gallen Strickland, Martin Sweet and Feeney Crew, they total approximately $10.000, but they at present do not know the original wishes or how they were set up. Sheldon spoke that depleting these endowments would not solve the financial problem and Steve agreed but did suggest that access to these funds might be used to do much need repairs to the Church. Peter Fleming had been contacted by Steve and asked but he was not able to offer any assistance.
Another asset St. Andrew’s has is a few parcels of land. It was explained the Archdeacon Brenda has someone looking into what may or may not be permitted to do with these as well as a small parcel St. John’s has.
Valerie spoke about the fact the hall belonging to St. Andrew’s had been taken over by another group of 6 people and it has been wonderful. All the bills are being paid for the hall by the committee as well as the All Souls Chapel in the basement which is being heated by the committee and used by the Church after Christmas until spring therefore no heat or light bill would exist for St. Andrew’s for their Church during this time. The committee as well in return for the use of the hall pays the St. Andrew’s insurance on the Church and hall.
Dean Gloria suggested we list all bank accounts and institutions on our annual reports.
The 5/3 program is a program which is called “A Journey just begun”, where 5 questions are asked of the Parish and worked through by a facilitator one at a time. It may take more then one setting to do each question. Questions like, do all members know who they are and know what you have been called to do? Do we have the resources and leadership we need? What is our vision statement? What is it to be a Parish? Stewardship/Finances, stewardship not being just about money but time, talents, prayer and money.
Clergy should not be the facilitator perhaps someone from the Diocese would come out and that would be an expense. Clara asked if Dean Gloria would be willing and she said yes if that was our wish as she has the training. Clara was part of the “Freshstart” and feels that Dean Gloria would be most appropriate as a facilitator.
Kelvin asked if there was a light at the end of the tunnel. Will the Diocese help us out financially?
Both Dean Gloria and Selma suggested that Parish Relations should be contacted and they meet next Wednesday, the 7th of December and not again until two months. If a Parish is struggling with paying their allotment and for us to remember that allotment is not a tax it does far more we should contact Parish Relations. It was felt that a letter should be sent via email to the Parish Relations committee and the following: Bishop Ron Cutler, Peter Fleming and Gordon Redden. The letter should ask for forgiveness for a period of time because we are struggling. Mention that we have met several times as a Parish and that Dean Gloria was here and spoke with us as well about the Visioning Process.
Selma also suggested the “Growth for Ministry Fund”. They meet once a year and we may be able to access monies. They only meet once a year and she believed that to be in January.
Kelvin asked if someone from the Diocese would come here and talk to the Parish regarding the proper procedures for doing our finances and was reminded that Peter Fleming had travelled to the industrial part of Cape Breton last spring and noone from our Parish other then the minister had attended. Selma said yes, Peter Fleming will come and help us in anyway he can. Gloria was given a bit of a background about how finances are handled in our Parish. It all appears very confusing to most.
Sheldon said, “We need a solution.” He feels that we need to connect. Dean Gloria suggested that this comes from a personal invitation, not the Priest but the parishioners. There is a part in the visioning process that deals with visitation but it all takes people, time and energy.
Where are we at?
Steve and Kelvin will get together with Clara and Friday, Dec, 2nd to draft a letter to be sent to those mentioned. Dean Gloria will let us know when she hears from the Diocese about the Visioning process beginning.
David mentioned that everyone is here, this is it. Dean Gloria said then this is who we need to rejuvenate. She said it starts with us.
Dean Gloria asked if there were other questions and hearing none, Kelvin thanks the Dean for coming and we closed with the Doxology.
Showing posts with label minutes. Show all posts
Showing posts with label minutes. Show all posts
Thursday, December 01, 2011
Tuesday, July 06, 2010
Parish Council July 5, 2010 draft
Parish Council Meeting
Ingonish, July 5, 2010
Helen read the minutes from our last meeting in was moved by Kelvin and seconded by Keith that they be approved as read.
Clara read the minutes from the Feb. 22nd meeting as requested as she did not show for the previous meeting and did not send the book with the minutes included. These minutes where moved by Keith and seconded by Steve to be adopted as read.
Those in Attendance:
Rhadie, Linda, Valerie, Helen, Steve, Kelvin, Dean, Mary, Clara, Bernice, Lenora, Keith, Rose and Rev Warren
Business arising from the minutes:
• There will be no cabbage roll supper
• Dean provided a copy of the letter that Kelvin had sent to Bishop Sue. Dean and Kelvin will be working on a new one together.
• Rev. Warren introduced the prayer beads and it was motioned by Rhadie and seconded by Helen that we sell the beads for $15. For the wooden ones and $20 for the glass. Rev. Warren determined that each Church will be billed according to what they sell. Linda asked Dean to include this in the newsletter.
• Rev. Warren reported that visitation is going well and are a result of the lists that folks are providing him with.
• July 12th will be the date of the Eucharistic workshop which will be held in St. Andrew’s Church
• July 26th will be the date of the Lay readers workshop which will be held in St. John’s Church
• 300th anniversary history book was on hand for those wanting a peak. If the Parish sells 20, they will cost $30 each.
• Dean mentioned the lack of information that he is receiving for the newsletters from the Ingonish wardens and Neil’s Harbour in general. He feels folks may feel that Neil’s Harbour may be feeling left out that is not his intention. Helen passed along information for Dean at the meeting to include in the next letter.
• Steve still has not heard anything on the letter that he sent out in regards to monies the Diocese feels our Parish owes for arrears payroll.
• Bible study had gone well the first night but no one has been in attendance since. It was suggested and agreed upon that we postpone the bible study until the fall.
• Compline service has been enjoyable and a summary of the services will be provided in the fall by Warren.
• Every Thursday during the summer the ecumenical family of reverends North of Smokey have been providing services in the unique Churches and this will continue.
• The Diocese has put a hold on its Non Stipendiary ministry program as it was felt by council to be loosing site of its intended cause. This is currently being looked at by their council.
• Warren asked how to ship the communion set to Quebec and it was suggested by Dean to use Star. Rev. Warren will inquire.
• Warren suggested that our Advent devotion perhaps might be to establish a Parish Vision Statement,
Correspondence:
• Insurance letters that we received are wrong, the state that our deductable is $50000.00 and should read $5000, Helen will check with Bev on this matter.
• Ken Jante of Wander voyage pilgrim group sent a letter of thanks to St. Andrew’s and they will be returning on July 11th, 2010
• Home communion sets still have not been paid for $277.45; Helen will mention this to Bev.
• PWRDF envelopes have sent a card reminding if we are going to purchase from them the time is now.
• Anglican foundations monies are due. Keith motioned that we once again send the $50 and this was seconded by Steve. Warren will try and find the statement and send it to Bev to be paid.
• Peter Fleming has heard our request for financial training and has been in contact with Brenda Drake we will know more when things are finalized.
New Business:
• September 26th is Back to Church Sunday. Mary Lefriend and Warren are going organize this event. It will be held separately in each Church.
• Our Registered Charity form is complete.
• The main entrance door and floor at the Rectory needs to be fixed as it is rotting. Steve to contact Billy Hogan and Derek Smith to ask them to fix this. All materials to be ordered through the Home Hardware. This was motioned by Keith and seconded by Bernice.
• Helen asked Dean why St. John’s vestry minutes where not on line and Dean felt that they should be there although he had included in the newsletters that it would only be Parish Council minutes. This to be done by St. John’s after their next meeting.
Treasurer’s Report:
• Both St. John’s and St. Andrew’s reports where read: St. Andrew’s with a balance of $5317.59 in their general account and St. John’s with a total of $2609.48 in theirs.
• A motion to approve both financial reports was made by Keith and seconded by Helen.
Next meeting: September 27th 6:30pm, St. Andrew’s
Kelvin moved that this meeting by adjourned.
Ingonish, July 5, 2010
Helen read the minutes from our last meeting in was moved by Kelvin and seconded by Keith that they be approved as read.
Clara read the minutes from the Feb. 22nd meeting as requested as she did not show for the previous meeting and did not send the book with the minutes included. These minutes where moved by Keith and seconded by Steve to be adopted as read.
Those in Attendance:
Rhadie, Linda, Valerie, Helen, Steve, Kelvin, Dean, Mary, Clara, Bernice, Lenora, Keith, Rose and Rev Warren
Business arising from the minutes:
• There will be no cabbage roll supper
• Dean provided a copy of the letter that Kelvin had sent to Bishop Sue. Dean and Kelvin will be working on a new one together.
• Rev. Warren introduced the prayer beads and it was motioned by Rhadie and seconded by Helen that we sell the beads for $15. For the wooden ones and $20 for the glass. Rev. Warren determined that each Church will be billed according to what they sell. Linda asked Dean to include this in the newsletter.
• Rev. Warren reported that visitation is going well and are a result of the lists that folks are providing him with.
• July 12th will be the date of the Eucharistic workshop which will be held in St. Andrew’s Church
• July 26th will be the date of the Lay readers workshop which will be held in St. John’s Church
• 300th anniversary history book was on hand for those wanting a peak. If the Parish sells 20, they will cost $30 each.
• Dean mentioned the lack of information that he is receiving for the newsletters from the Ingonish wardens and Neil’s Harbour in general. He feels folks may feel that Neil’s Harbour may be feeling left out that is not his intention. Helen passed along information for Dean at the meeting to include in the next letter.
• Steve still has not heard anything on the letter that he sent out in regards to monies the Diocese feels our Parish owes for arrears payroll.
• Bible study had gone well the first night but no one has been in attendance since. It was suggested and agreed upon that we postpone the bible study until the fall.
• Compline service has been enjoyable and a summary of the services will be provided in the fall by Warren.
• Every Thursday during the summer the ecumenical family of reverends North of Smokey have been providing services in the unique Churches and this will continue.
• The Diocese has put a hold on its Non Stipendiary ministry program as it was felt by council to be loosing site of its intended cause. This is currently being looked at by their council.
• Warren asked how to ship the communion set to Quebec and it was suggested by Dean to use Star. Rev. Warren will inquire.
• Warren suggested that our Advent devotion perhaps might be to establish a Parish Vision Statement,
Correspondence:
• Insurance letters that we received are wrong, the state that our deductable is $50000.00 and should read $5000, Helen will check with Bev on this matter.
• Ken Jante of Wander voyage pilgrim group sent a letter of thanks to St. Andrew’s and they will be returning on July 11th, 2010
• Home communion sets still have not been paid for $277.45; Helen will mention this to Bev.
• PWRDF envelopes have sent a card reminding if we are going to purchase from them the time is now.
• Anglican foundations monies are due. Keith motioned that we once again send the $50 and this was seconded by Steve. Warren will try and find the statement and send it to Bev to be paid.
• Peter Fleming has heard our request for financial training and has been in contact with Brenda Drake we will know more when things are finalized.
New Business:
• September 26th is Back to Church Sunday. Mary Lefriend and Warren are going organize this event. It will be held separately in each Church.
• Our Registered Charity form is complete.
• The main entrance door and floor at the Rectory needs to be fixed as it is rotting. Steve to contact Billy Hogan and Derek Smith to ask them to fix this. All materials to be ordered through the Home Hardware. This was motioned by Keith and seconded by Bernice.
• Helen asked Dean why St. John’s vestry minutes where not on line and Dean felt that they should be there although he had included in the newsletters that it would only be Parish Council minutes. This to be done by St. John’s after their next meeting.
Treasurer’s Report:
• Both St. John’s and St. Andrew’s reports where read: St. Andrew’s with a balance of $5317.59 in their general account and St. John’s with a total of $2609.48 in theirs.
• A motion to approve both financial reports was made by Keith and seconded by Helen.
Next meeting: September 27th 6:30pm, St. Andrew’s
Kelvin moved that this meeting by adjourned.
Thursday, May 27, 2010
Parish Council May 24, 2010
DRAFT MINUTES
Parish Council Meeting, May 24th., 2010
Rev. Warren opened our meeting with prayer. 14 members in attendance.
Valerie sent her regrets as she was out of town & couldn’t attend.
The minutes of our last meeting wasn’t available & will be read at our next meeting.
Kelvin read the letter Rev. Fred sent after meeting with Rev. Warren & the Wardens. He suggested we read Cannon 35 & this will provide the information we require. We must improve our communications. He suggested Rev. Warren & the 4 Wardens meet before our Council meetings & go over the agenda & set times for discussion. Communications will improve over time. Moved by David, seconded by Reid. M/C..
Moved by David, seconded by Kelvin we add our Chair to these meetings. This was done in Dean’s absence.
Rev. Fred spoke on Pastoral Care in his letter. He thought we needed more. He suggested the wardens provide names to him for visitation. A book has been provided at the church’s entrance for the congregation to provide names. Rev. Warren said he is ½ through the names on the visitation list. He visits on Mon., Thurs. & Sat. & asked if anyone would like to go along with him. He is a little behind on his administration work.
He will be showing the Anglican Rosary to some residents at the Manor & teach them how to use it. Parish Council members were also interested in having one. He will order 24 of them at $10.00 each. Rev. Warren will speak to both congregations re the rosaries.
Rev. Fred suggested we have another meeting with the Archdeacon in 6 mths..
We welcomed Rose Donovan to our Council. She is our Fresh start rep..
We will continue our Fresh Start programs in Sept..
Rev. Warren will provide education around Eucharistic Ministry. He will explain the how & why & ask for volunteers from both Churches. Also, ask for volunteers to give home communion to those who can’t make it to church.
Church schedules: Our church services will alternate between 9am & 11am.. On a trial basis he will also provide a Compline Service at 7pm in the church that has the 9am service.
Children’s service will stop for July & August.
Rev. Warren will be in Halifax on June 6th. To attend the 300th anniversary Service. Lay Readers will provide the service at St. Andrews & St. Johns. Rev. warren will help them with or provide the service.
Bible study, and/or a Theology book &/or studying the next week’s readings was discussed. Rev. Warren is interested in leading a study of some kind. Helen suggested a paper be placed at the back of the church for names of those interested in attending.
It was suggested we put birthdays, anniversaries, etc. in our bulletin. Names be given to our Wardens to send to Dean.
Steve sent an email to Christene Newcomb in reply to the bill we received from the Diocese for monies they “missed “charging us from 2001 to 2008 stating we do not believe we owe this money. Our accountant read the letter/figures sent & didn’t see where we owe money. It was a very good letter! The email was sent 6 weeks ago & he hasn’t received another bill or reply.
Finances. St. John’s has $3,398 in their general fund. No report given for Memorial & other funds. St. Andrew’s report wasn’t received. Bev asked St. Johns to categorize their bills in the format of the parochial report. Rev Warren said he will get together with Ing. after the Annual meeting & help with this.
The insurance bills are out.
Bev sent the new percentages based on the 2009 PAROCHIAL REPORT.
St. Andrew’s = 59%, St. John’s = 41%.
Kelvin submitted a copy of the letter he sent to Bishop Sue requesting monies for the rectory improvements we did before Rev. Warren arrived. He will inform us when he receives a response.
On Father’s Day, June 20th., we will have a cabbage roll supper at St. John’s hall. There is a golf tournament on that day at Highland Links & it was suggested we sell tickets on 2 doz. Lobsters at one of the holes on the Links also. We talked about meeting to prepare the cabbage rolls & Reid suggested we buy the cabbage rolls. He can get them for us from Sisco & will get back to Steve re price. They come in a foil roaster & cost aprox. $1.00 each, but he will check to make sure of this. The cost of the supper will be determined.
Helen asked if we should be having fund raisers on Sundays as this is opposite to what the Commandment teaches us re the Sabbath. We’ve done it over the years but aren’t we disobeying this commandment. Rev. Warren said we should think about this. He talked about this & most thought we should have fund raisers on Sunday.
Clericis will meet in Neil’s Harbour on June 24th..
Helen moved for adjournment.
Meeting closed with prayer.
H. Budge
In attendance: Rev. Warren, Steve, Lenora, Darlene, Keith, Eleanor, Rhadie, Kelvin, Rose, Reid, Dale, Johnathon, Linda, Helen, David
Parish Council Meeting, May 24th., 2010
Rev. Warren opened our meeting with prayer. 14 members in attendance.
Valerie sent her regrets as she was out of town & couldn’t attend.
The minutes of our last meeting wasn’t available & will be read at our next meeting.
Kelvin read the letter Rev. Fred sent after meeting with Rev. Warren & the Wardens. He suggested we read Cannon 35 & this will provide the information we require. We must improve our communications. He suggested Rev. Warren & the 4 Wardens meet before our Council meetings & go over the agenda & set times for discussion. Communications will improve over time. Moved by David, seconded by Reid. M/C..
Moved by David, seconded by Kelvin we add our Chair to these meetings. This was done in Dean’s absence.
Rev. Fred spoke on Pastoral Care in his letter. He thought we needed more. He suggested the wardens provide names to him for visitation. A book has been provided at the church’s entrance for the congregation to provide names. Rev. Warren said he is ½ through the names on the visitation list. He visits on Mon., Thurs. & Sat. & asked if anyone would like to go along with him. He is a little behind on his administration work.
He will be showing the Anglican Rosary to some residents at the Manor & teach them how to use it. Parish Council members were also interested in having one. He will order 24 of them at $10.00 each. Rev. Warren will speak to both congregations re the rosaries.
Rev. Fred suggested we have another meeting with the Archdeacon in 6 mths..
We welcomed Rose Donovan to our Council. She is our Fresh start rep..
We will continue our Fresh Start programs in Sept..
Rev. Warren will provide education around Eucharistic Ministry. He will explain the how & why & ask for volunteers from both Churches. Also, ask for volunteers to give home communion to those who can’t make it to church.
Church schedules: Our church services will alternate between 9am & 11am.. On a trial basis he will also provide a Compline Service at 7pm in the church that has the 9am service.
Children’s service will stop for July & August.
Rev. Warren will be in Halifax on June 6th. To attend the 300th anniversary Service. Lay Readers will provide the service at St. Andrews & St. Johns. Rev. warren will help them with or provide the service.
Bible study, and/or a Theology book &/or studying the next week’s readings was discussed. Rev. Warren is interested in leading a study of some kind. Helen suggested a paper be placed at the back of the church for names of those interested in attending.
It was suggested we put birthdays, anniversaries, etc. in our bulletin. Names be given to our Wardens to send to Dean.
Steve sent an email to Christene Newcomb in reply to the bill we received from the Diocese for monies they “missed “charging us from 2001 to 2008 stating we do not believe we owe this money. Our accountant read the letter/figures sent & didn’t see where we owe money. It was a very good letter! The email was sent 6 weeks ago & he hasn’t received another bill or reply.
Finances. St. John’s has $3,398 in their general fund. No report given for Memorial & other funds. St. Andrew’s report wasn’t received. Bev asked St. Johns to categorize their bills in the format of the parochial report. Rev Warren said he will get together with Ing. after the Annual meeting & help with this.
The insurance bills are out.
Bev sent the new percentages based on the 2009 PAROCHIAL REPORT.
St. Andrew’s = 59%, St. John’s = 41%.
Kelvin submitted a copy of the letter he sent to Bishop Sue requesting monies for the rectory improvements we did before Rev. Warren arrived. He will inform us when he receives a response.
On Father’s Day, June 20th., we will have a cabbage roll supper at St. John’s hall. There is a golf tournament on that day at Highland Links & it was suggested we sell tickets on 2 doz. Lobsters at one of the holes on the Links also. We talked about meeting to prepare the cabbage rolls & Reid suggested we buy the cabbage rolls. He can get them for us from Sisco & will get back to Steve re price. They come in a foil roaster & cost aprox. $1.00 each, but he will check to make sure of this. The cost of the supper will be determined.
Helen asked if we should be having fund raisers on Sundays as this is opposite to what the Commandment teaches us re the Sabbath. We’ve done it over the years but aren’t we disobeying this commandment. Rev. Warren said we should think about this. He talked about this & most thought we should have fund raisers on Sunday.
Clericis will meet in Neil’s Harbour on June 24th..
Helen moved for adjournment.
Meeting closed with prayer.
H. Budge
In attendance: Rev. Warren, Steve, Lenora, Darlene, Keith, Eleanor, Rhadie, Kelvin, Rose, Reid, Dale, Johnathon, Linda, Helen, David
Friday, April 30, 2010
St. Andrew's Vestry Draft Minutes - Apr 22, 2010
St. Andrew’s Vestry Meeting, Apr. 22 nd., 2010
Rev. Warren opened our meeting with reading the 23rd. Psalm. Discussion followed. 7 members in attendance.
March 22nd’s minutes were read & approved. Moved by Linda, seconded by Bernice.
BUISS. ARRISING FROM THE MINUTES: Rev. Warren said visitation is going well. He visited with 8 people this week. A list of people to visit was given to him by the Warden’s. Steve will get a list of civic #’s for him. Linda & Helen will try to complete the list of phone #’s & addresses.
We will find out if we get a summer grant on May 15th..
Fresh Start was cancelled this week as Rev. Gloria was ill. We will discuss a new date for this at our Parish Council Meeting.
Linda has a receipt book to issue receipts for rent of the little bldg..
April’s rent hasn’t been paid yet.
Norwegian chalice: Some clergy suggested we send the broken chalice to D. Robataille in Montreal for an estimate on the repair.
There’s a Family Folk & Fun Fair in Syd. Mines at Trinty Church, on May 16th.. Each Parish to provide 2 games & prizes for children. We were asked to have some youth partake in the concert.
We were asked to take a couple of older interesting items from our church to Nth. Syd. For a special service to help celebrate 2010. We are taking the Norwegian chalice. Maggie Mac Kinnon did a presentation of this last yr. & still has the material. We will ask her if she would like to do this presentation again. We have a nice picture of Simon Gibbons which we will take with any information we can gather about him.
Sheldon Lambert will be a church auditor this year.
The Rector/Warden’s meeting with Rev. Fred went well, more info at the Parish Council meeting in N. Hbr. On April 27th. At 6:30 pm..
We will meet at the church on Apr. 28th. At 1pm. To fill out the insurance papers & take pictures or a video. We will also list the items not being used & bring it to our next Vestry meeting where we will decide whether we keep them or pass them on.
We talked re the letter to the community re our church finances. Nothing finalized.
FINANCIAL REPORT: Total current assets: $21,066.22. Our checking account is minus $227.37. Moved by Linda, seconded by Valerie. M/C Rector’s report: 2010 Celebration Service in Halifax on June 6th..Celebrations will be going on all year in our Parishes. Lay Readers who attend will robe & have special seating. Clergy suggested we have a service of celebration in the Parish of Neil’s Harbour sometime during the year.
The Regional Banner is here for a month. Rev. Warren will explain the meaning of the banners to the congregation.
Warden’s Report: Senior’s Dinner. Linda informed us we failed to send receipts in from the last Senior’s dinner but will do so. Valerie has info & will work with Linda to get this done.
Church Porch windows & doors. Steve said he contacted Carmichael’s Custom Building in Baddeck & he came to see what needed to be done. We must take the stained window out, put in an energy efficient window & put the stained glass window back in & the reworking of the doors after replacing the window. The new window & other work is quoted as Window & materials $ 1099 plus tax & labour $1750 plus tax. We expect there may be a bit of rot, etc. & we agrees to spend $4000.00 of our Concert Series monies on this. Moved by Valerie seconded by Reid. M/C.
We must write a letter to the diocese for approval. Rev. Warren will write this letter.
Our next meeting will be May 17th..
Rev. Warren will be away on May 11th through 14th.. He will be in Halifax for continuing education, attending an ordination & 2 days of personal business. Rev. Carl & Rev. Gloria will be on call.
If we need the grass mowed before we receive a grant we will take care of it as required.
Valerie asked if there will be Lay Reader training before they start serving the wine. Rev. Warren said there will be classes. Rev. Warren makes the whole wheat communion bread. He suggests if you want the Host hold out one hand, for the whole wheat hold out 2 hands.
Reid moved for adjournment.
We closed with a prayer.
Chair:
Sect.
In attendance: Rev. Warren, Steve, Linda, Reid, Bernice, Valerie & Helen
Rev. Warren opened our meeting with reading the 23rd. Psalm. Discussion followed. 7 members in attendance.
March 22nd’s minutes were read & approved. Moved by Linda, seconded by Bernice.
BUISS. ARRISING FROM THE MINUTES: Rev. Warren said visitation is going well. He visited with 8 people this week. A list of people to visit was given to him by the Warden’s. Steve will get a list of civic #’s for him. Linda & Helen will try to complete the list of phone #’s & addresses.
We will find out if we get a summer grant on May 15th..
Fresh Start was cancelled this week as Rev. Gloria was ill. We will discuss a new date for this at our Parish Council Meeting.
Linda has a receipt book to issue receipts for rent of the little bldg..
April’s rent hasn’t been paid yet.
Norwegian chalice: Some clergy suggested we send the broken chalice to D. Robataille in Montreal for an estimate on the repair.
There’s a Family Folk & Fun Fair in Syd. Mines at Trinty Church, on May 16th.. Each Parish to provide 2 games & prizes for children. We were asked to have some youth partake in the concert.
We were asked to take a couple of older interesting items from our church to Nth. Syd. For a special service to help celebrate 2010. We are taking the Norwegian chalice. Maggie Mac Kinnon did a presentation of this last yr. & still has the material. We will ask her if she would like to do this presentation again. We have a nice picture of Simon Gibbons which we will take with any information we can gather about him.
Sheldon Lambert will be a church auditor this year.
The Rector/Warden’s meeting with Rev. Fred went well, more info at the Parish Council meeting in N. Hbr. On April 27th. At 6:30 pm..
We will meet at the church on Apr. 28th. At 1pm. To fill out the insurance papers & take pictures or a video. We will also list the items not being used & bring it to our next Vestry meeting where we will decide whether we keep them or pass them on.
We talked re the letter to the community re our church finances. Nothing finalized.
FINANCIAL REPORT: Total current assets: $21,066.22. Our checking account is minus $227.37. Moved by Linda, seconded by Valerie. M/C Rector’s report: 2010 Celebration Service in Halifax on June 6th..Celebrations will be going on all year in our Parishes. Lay Readers who attend will robe & have special seating. Clergy suggested we have a service of celebration in the Parish of Neil’s Harbour sometime during the year.
The Regional Banner is here for a month. Rev. Warren will explain the meaning of the banners to the congregation.
Warden’s Report: Senior’s Dinner. Linda informed us we failed to send receipts in from the last Senior’s dinner but will do so. Valerie has info & will work with Linda to get this done.
Church Porch windows & doors. Steve said he contacted Carmichael’s Custom Building in Baddeck & he came to see what needed to be done. We must take the stained window out, put in an energy efficient window & put the stained glass window back in & the reworking of the doors after replacing the window. The new window & other work is quoted as Window & materials $ 1099 plus tax & labour $1750 plus tax. We expect there may be a bit of rot, etc. & we agrees to spend $4000.00 of our Concert Series monies on this. Moved by Valerie seconded by Reid. M/C.
We must write a letter to the diocese for approval. Rev. Warren will write this letter.
Our next meeting will be May 17th..
Rev. Warren will be away on May 11th through 14th.. He will be in Halifax for continuing education, attending an ordination & 2 days of personal business. Rev. Carl & Rev. Gloria will be on call.
If we need the grass mowed before we receive a grant we will take care of it as required.
Valerie asked if there will be Lay Reader training before they start serving the wine. Rev. Warren said there will be classes. Rev. Warren makes the whole wheat communion bread. He suggests if you want the Host hold out one hand, for the whole wheat hold out 2 hands.
Reid moved for adjournment.
We closed with a prayer.
Chair:
Sect.
In attendance: Rev. Warren, Steve, Linda, Reid, Bernice, Valerie & Helen
Monday, December 07, 2009
Parish Council October 6, 2009
PARISH COUNCIL MINUTES, OCT. 6TH., 2009, ST. JOHN’S HALLRev. Warren opened our meeting with a Bible reading, Matthew, ch. 6, verses 24-34.Each person had a turn to say what it meant to us. Minutes of May 11th.’s meeting were read & approved. Moved by Kelvin seconded by Steve.BUISS. ARRISING FR. MINUTES: Kelvin, Wayne & Sheldon spoke with Bishop Sue re repairs/upgrading made to the rectory this summer. Kelvin will contact Rev. Carl to see if work must be inspected before applying for monies. Clara will fax info to Kelvin & he will prepare a list of expense incurred & cost of work still to be completed - maybe a generator..CORRESPONDANCE: nilFINANCIAL REPORT: St. John’s: $37,149.98St. Andrews: #34,627.13Lenora didn’t get list of sharable from Bev. since March.Kelvin moved, Bernice seconded the financial report be accepted as read. M/CWARDEN’S REPORT: Neil’s harbour: We must get the basement at the rectory cleaned out & move the bureaus & area rugs Rev. Warren didn’t need down to the basement at the hall. Steve repaired the drain that was causing trouble in St. Andrew’s cemetery. We discussed our policy on Burial plots & after much discussion we decided we would revisit the pamphlets on Funeral Policies & Marriage Policies at our next meeting.Rev. Warren ordered a resource book which lists the daily readings, where to find them, the collect & the hymns to use.Helen to email Bev & ask if she has the insurance policy.Clara sent an email to the diocese to see how the moving expense is split & it will be St8%, St. Andrew’s 62%.The Annual Clergy Conference in Halifax will cost $300.00. The bishop requires Rev. Warren to attend. Kelvin moved to pay this, seconded by Dean. M/C Linda has the letter from Bishop Sue, Helen to forward it to Bev.We will have a joint service in Dec. It will be a service of New Ministry at 3pm.. The Covenant will be read at this service.Rev. Warren spoke about refugee families & how our region could be a sponsor. We would probably be a funded sponsorship & help a special needs family. The government would pay & the church sets up school enrolment, a tutor, a doctor, someone to help with language, ESL necessary & supporting their set up in the community. Regional Council asked all clergy to approach their parish Councils. Rev. Warren feels we could be a host & it would be a wonderful thing for our communities. For a 3 or 4 person family it would cost us between 1 to 3 thousand dollars per yr. & we would have to commit to helping the family /students until their language improves. At the end of 2 yrs. they would be on their own & would be free to live where they wanted. It was moved by Keith, seconded by Darlene that Rev. Warren approach the other denominations Nth. Of Smokey to see if they’re willing to make it a community event. Moving expense: $11,201.28. Clara has the moving expense policy. If Rev. warren moves before serving 3 yrs. He has to repay this expense. Helen to send a copy of the bill to Bev.. Kelvin will speak to Rev. Carl to see if out Celtic Concert monies can be used to pay this.Our new service schedule will be one 9am service, two 11am services & one 7pm service starting in Nov..Covenant: Clara explained how it was set up. She read it & it was accepted & will be signed at our Joint service. Kelvin complemented Rev. Warren, Rev. Fred & the parochial committee on the preparation of the covenant.Neil’s Harbour will have it’s All Soul’s Remembrance Service on Nov. 1st. At 7pm.. Rev. Warren will announce it in church on the Sunday’s leading up to the service. Kelvin asked St. Andrew’s if we had our Advent folders. Helen to contact Laura.It was moved by Kelvin, seconded by Keith we contact Peter Fleming or Rev. Brenda Drake re finance training/info. Rev. Warren said we are required to have a parish treasurer who is accountable to the church. Neil’s harbour must get a treasurer & Bev. Will bring the two churches finances together. Lots of discussion on this!!!We talked about the memorial Fund which goes into the General Fund unless those donating specify where they want it to go. We will discuss this with Peter Fleming or Rev. Brenda when they come. Bev will also attend this session. We will discuss what programs we would like to do, how much money we need to budget, etc.. The Warden’s & the treasurer must feel comfortable signing checks Dean said St. John’s was quite satisfied with Lenora’s work.Dean suggested the minutes should be put on a blog.Next Parish Council meeting will be on Dec. 1st. At Neil’s Harbour. Meeting closed with the Blessing. In attendance: Rev. Warren, Dean, Linda, Keith, Rhadie, Lenora, Nancy, Mary, Bernice, Jolene, Valerie, Steve, Ivy, Darlene, Helen, Kelvin
Sunday, December 06, 2009
Parish Council December 1, 2009
Parish Council, Neil’s harbour, Dec. 1st., 2009
Rev. Warren opened our meeting with a reading from Luke.
Oct. 6th.’s minutes were read & approved. Moved by Reid, seconded by Marion. M/C
BUIS. ARRIS. FR. MINUTES: Kelvin read the letter he sent to Bishop Sue on Nov. 30th. re financial help for repairs to rectory & with the cost of repairs at St. Johns. (Letter on file.) Hall basement: Cleaned & bureaus, etc. from rectory are in use or stored.
Funeral Policy: A committee was formed to meet & discuss changes. Rev. Warren, Kelvin & Valerie are on this committee with Steve & Dean to be asked to join. They will try to make the Policy easier to understand & present.
Clergy Conference, Truro: Rev. Warren said it was his first chance to meet fellow Priests, he attended workshops & brought back info.
New Ministry service will be at 2pm on Sat., Dec. 5th. At Ingonish. St. John’s will provide sandwiches & St. Andrew’s will provide sweets & buy the cake. This will be a service where Rev. Warren will be presented with the keys to the churches, etc. . Valerie will contact Clara & they will get people to do the presentations. Rev. Warren was ordained on Thurs. in Halifax.
Kelvin will speak to Rev. Carl to ask if St. Andrew’s can use their Celtic Concert money towards the moving bill.
All Souls memorial Service at St. Andrews went great!
We are still waiting to hear from Peter Flemming as to when he can come from Halifax to speak/teach church financing.
St. Andrew’s pizza night didn’t go well - nobody showed up. This was due to several basketball games at Cabot. We will try again.
The minutes were sent to Rev. Warren but didn’t make it to the blog.
Refugee program scrapped for now.
CORRESPONDANCE: We has a letter saying we must put hand sanitizer in our churches. Is shaking hands healthy? Left to one’s discretion. Bishop Sue says we cannot dip the wafer in the wine during Communion. If we do not wish to use the chalice we should cross our hands over our chest. Much discussion followed. If 1/3 of people are missing Rev. Warren can decide to cancel church, etc..
TREASURERS REPORT: St. John’s $25,424.04 as of the middle of Nov., St. Andrew’s as of the end of Oct., 29,246.86. Moved by Mary, seconded by Linda.
WARDEN’S REPORTS: Kelvin attended a Fresh Start program which was presented in Ingonish by Rev. Gloria Fraser & Rev. Peter Rafuse. They had many topics, such as adopting to new clergy, parishes in transmission, etc. which could be presented at a day course which they will travel to our Parish to present one day a month. ( List on file) Kelvin passed out the list of topics & gave us some info. The programs are open to anyone but except church leaders to attend. It’s paid for by the Diocese & we provide a place to hold it & provide lunch. We’re thinking of starting in the new year, maybe the last Thurs. in January. Bishop Sue expects the Vestry to partake in these sessions. Kelvin will speak at both churches re these sessions & it will be in our next newsletter.
NEW BUISNESS: We were given papers to fill out & return to church by Dec. 31st... It was a survey by the Diocese re allotment. What do we seek? Should we continue to cut allotment?
We are too late in St. Andrew’s to do our usual buying selected gifts for the children who have requested it from Community Service. We will contact Faye to ask her to put us on the list for next year & this year we will do the white paper giving.
Rev. Warren said he will earn 10 days vacation by Jan. 1st.. He can take his vacation at any time providing he clears it with the Wardens. He will take days off during Christmas week.
When asked about visitation Rev. Warren replied he has no set schedule yet.
We stressed visitation is very important to us. Rev. Warren said he is an introvert. Linda volunteered to accompany him on his first visits & they will start on Thursday.
It was brought to our attention that sometimes the speaker the readers use isn’t turned on or not working. We will check it before services.
Reid moved for adjournment.
Rev. Warren closed with prayers.
In attendance: Rev. Warren, Kelvin, Steve, Linda, Reid, Marion, Mary, Valerie, Ivy, Lois, Rhadie, Donna Lynn, Helen
Rev. Warren opened our meeting with a reading from Luke.
Oct. 6th.’s minutes were read & approved. Moved by Reid, seconded by Marion. M/C
BUIS. ARRIS. FR. MINUTES: Kelvin read the letter he sent to Bishop Sue on Nov. 30th. re financial help for repairs to rectory & with the cost of repairs at St. Johns. (Letter on file.) Hall basement: Cleaned & bureaus, etc. from rectory are in use or stored.
Funeral Policy: A committee was formed to meet & discuss changes. Rev. Warren, Kelvin & Valerie are on this committee with Steve & Dean to be asked to join. They will try to make the Policy easier to understand & present.
Clergy Conference, Truro: Rev. Warren said it was his first chance to meet fellow Priests, he attended workshops & brought back info.
New Ministry service will be at 2pm on Sat., Dec. 5th. At Ingonish. St. John’s will provide sandwiches & St. Andrew’s will provide sweets & buy the cake. This will be a service where Rev. Warren will be presented with the keys to the churches, etc. . Valerie will contact Clara & they will get people to do the presentations. Rev. Warren was ordained on Thurs. in Halifax.
Kelvin will speak to Rev. Carl to ask if St. Andrew’s can use their Celtic Concert money towards the moving bill.
All Souls memorial Service at St. Andrews went great!
We are still waiting to hear from Peter Flemming as to when he can come from Halifax to speak/teach church financing.
St. Andrew’s pizza night didn’t go well - nobody showed up. This was due to several basketball games at Cabot. We will try again.
The minutes were sent to Rev. Warren but didn’t make it to the blog.
Refugee program scrapped for now.
CORRESPONDANCE: We has a letter saying we must put hand sanitizer in our churches. Is shaking hands healthy? Left to one’s discretion. Bishop Sue says we cannot dip the wafer in the wine during Communion. If we do not wish to use the chalice we should cross our hands over our chest. Much discussion followed. If 1/3 of people are missing Rev. Warren can decide to cancel church, etc..
TREASURERS REPORT: St. John’s $25,424.04 as of the middle of Nov., St. Andrew’s as of the end of Oct., 29,246.86. Moved by Mary, seconded by Linda.
WARDEN’S REPORTS: Kelvin attended a Fresh Start program which was presented in Ingonish by Rev. Gloria Fraser & Rev. Peter Rafuse. They had many topics, such as adopting to new clergy, parishes in transmission, etc. which could be presented at a day course which they will travel to our Parish to present one day a month. ( List on file) Kelvin passed out the list of topics & gave us some info. The programs are open to anyone but except church leaders to attend. It’s paid for by the Diocese & we provide a place to hold it & provide lunch. We’re thinking of starting in the new year, maybe the last Thurs. in January. Bishop Sue expects the Vestry to partake in these sessions. Kelvin will speak at both churches re these sessions & it will be in our next newsletter.
NEW BUISNESS: We were given papers to fill out & return to church by Dec. 31st... It was a survey by the Diocese re allotment. What do we seek? Should we continue to cut allotment?
We are too late in St. Andrew’s to do our usual buying selected gifts for the children who have requested it from Community Service. We will contact Faye to ask her to put us on the list for next year & this year we will do the white paper giving.
Rev. Warren said he will earn 10 days vacation by Jan. 1st.. He can take his vacation at any time providing he clears it with the Wardens. He will take days off during Christmas week.
When asked about visitation Rev. Warren replied he has no set schedule yet.
We stressed visitation is very important to us. Rev. Warren said he is an introvert. Linda volunteered to accompany him on his first visits & they will start on Thursday.
It was brought to our attention that sometimes the speaker the readers use isn’t turned on or not working. We will check it before services.
Reid moved for adjournment.
Rev. Warren closed with prayers.
In attendance: Rev. Warren, Kelvin, Steve, Linda, Reid, Marion, Mary, Valerie, Ivy, Lois, Rhadie, Donna Lynn, Helen
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