Parish Annual Meeting 2013

Parish Annual Meeting

March 19^th 2013

St. John’s Hall 5:30pm to 9:00pm

Attendees:  Lenora Dunphy, Darlene Williams, Rhadie Murphy, Linda Symes, Dale Hussey, Donna Lynn MacLean, Eleanor March, Carl March,

Clara Hardy-Scott, Kelvin Hussey, Wayne Budge, Keith Hussey, Steve Coutts, Sheldon MacKinnon, Rev. Gloria,  and Adrianne Chapman-Gorey.

Or annual meeting began with a lovely meal this year, with many thanks to Donna Lynn, Eleanor and Carl (and Katelynn) for preparations and to all attending for your donations to the meal.

Rev. Gloria opened the meeting with prayer. 

Sheldon nominated Rev. Gloria for Chair, this was seconded by Kelvin. 

Kelvin nominated Clara for secretary, this was seconded by Wayne.

Kelvin read the minutes of our 2012 annual meeting. 

Questions arising from the minutes:

• Kelvin confirmed the safety deposit box held at Scotiabank is indeed a Parish one and the cost for it will be a sharable.
• David Donovan has taken papers into Dan Chiasson in Baddeck to find us the deeds to Neil’s harbour property or land grants. Lorrianne Slowpeck from the Diocese was contacted numerous times by Sheldon over the past 1 ½ months with her returning his call only today.  Ms. Slowpeck will be in touch with Sheldon tomorrow, March 20/13 with numbers so that he will be able to look up the deeds/grants himself. 
• Cemetery, “ALL” funds must be used be used for cemetery purposes.
• Rev. Gloria suggested that Parish Council have a conversation as was stated in 2012 minutes about a Memorial Wishlist so that the word can be spread to our Parishioners.  Money in memory of should be going into our general account, not left in memorial account.  Any monies given for something specific must be used for that purpose within a year or the money goes to the general account.

Sheldon moved that the minutes from 2012 be adopted as revised, Keith Seconded, motion carried.

New business: 

Keith asked about the status of the rectory and the parish wishes for it in the midterm of seeking an incumbent.  It was agreed by all that the heat remain on 10 degrees until we meet again.

Rev. Gloria asked if the safe at the rectory is indeed fire proof and she was insured it was. 

Rev. Gloria mentioned that there needs to be two people at all times, opening envelopes and counting money, a safety precaution for all. 

Sheldon and Clara asked to be let know when someone in our Parish is sick or in need as often they just don’t hear and they need to be letting Rev. Gloria know and perhaps visiting themselves. 

Rev. Gloria said that she is loving her time here with us in this Parish.  We in return enjoying having her and are most grateful.  

Regional Council will be meeting in Ingonish on September 21^st. 

Clericus will be meeting in Ingonish on June 20^th. 

Both visits will require a meal being prepared.

Correspondence: 

Reed Moore contacted Keith about 2 prizes that are needed from our Parish for the “Friends of the Bishop’s” Dinner.  It was agreed that each Church would come up with one prize each. 

Sheldon moved that all written non-financial reports be adopted as read and this was seconded by Kelvin.

Presentation of Audited Financial Reports

St. John’s investments are stated to be used for the general day to day operations of the Church.

There was much discussion on endowments and investments, as it seems noone has a clear picture Rev. Gloria suggested we invite the Regional Dean, Rev. Carl Fraser down answer any questions we may have. 

Insurance declaration was reviewed.  Kelvin asked that perhaps our Regional Dean may speak on this as well when he is invited down.

Sheldon asked for a confirmation of Rev. Gloria’s cost to the parish while there were many around the table so everyone would know. 

$100 per month for being Priest in Charge

$100 for Sunday’s in both Churches, $75 for the first $25 for the second, there are two per month.

$100 for a visitation day, there are two per month

$50 for visitation on Sunday afternoons while she is doing the services

.35 cents a km return each trip into the Parish.

It was moved by Kelvin and seconded by Steve that all financial statements be adopted, Motion carried.

Presentation of the Parish Budget

It was noted that the Parish Budget should be completed each year in December; this is to be done with the Minister, all wardens and treasurers. 

Motion to accept the Budget 2013 by Kelvin and seconded by Rhadie.

Note:  All Parish buildings are now on the Diocese Oil Rate of 98.6 as of January 2013.  Kelvin is looking into how far back the company can go for reimbursement.

Rev. Gloria encouraged us to use the budget and as well to have our money from each Church into the Parish treasurer in a timely manner.

Election of Officers

Wardens   Eleanor March (Two to three year)

                 Sheldon MacKinnon (One to two year)

Treasurer:  Kelvin Hussey

Secretary:  Clara Hardy-Scott

Members at Large:  Steve Coutts, Linda Symes, Lenora Dunphy,

Valerie MacKinnon, Darlene Williams, Helen Budge, Dale Hussey,

Rhadie Murphy, Keith Hussey, Donna Lynn MacLean, Wayne Budge

Synod Delegates: Keith Hussey, Valerie MacKinnon

 and Adrianne Chapman-Gorey

Auditors:  Dean Lefriend, Rhadie Murphy, Karen Smith and Dale Hussey

Regional Council Representatives:  Kelvin Hussey, Sheldon MacKinnon, and Wayne Budge

Correspondence – Diocesan Times:  Donna Lynn Maclean